Configure Outlook Settings to access Gmail via POP3 and SMTP

Did you know that you can use Gmail mailbox not only from the web interface, but also from more convenient client, such as Microsoft Outlook? In this article we will show you how to configure Outlook for Gmail.

Before attempting to set up Outlook 2013 profile, you must properly configure your Gmail account. For Outlook e-mail client to access the mailbox on the Gmail, you need to enable POP3 protocol (or IMAP).

  1. Open your Gmail (http://gmail.com)
  2. In the upper right corner, click the gear wheels icon, select Settings.
    settings gmail
  3. Select tab Forwarding and POP/IMAP.
  4. Select option Enable POP for all mail.
    gmail pop enable status
  5. Now press Save Changes.

Then in your Google Account settings you need to check whether the support of e-mail clients like Outlook is enabled. This option is relatively new.

Note. The fact that Google considers email clients as Outlook unsafe (because to check mail or sync folders it will use your password), and not a one-time authentication (like in Mail app for OS X). However, this problem is solved by enabling two-factor authentication, when a separate password that is different from your Google password is created for Outlook.

  1. To allow access to your Gmail from Outlook (and another mail application) click on the applications icon in the upper right corner and select My Account.
    gmail my account
  2. In the Sign-in & security section select Connected apps & sites.
    gmail sign in security
  3. Scroll down if necessary and switch Allow less secure apps to ON. In any case, it is recommended to reload the page and check the switch again after that.
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Allow less secure apps: ON

Some apps and devices use less secure sign-in technology, which could leave your account vulnerable. You can turn off access for these apps (which we recommend) or choose to use them despite the risks.”

gmail allow less secure apps

Now you are ready to configure Outlook to access Gmail mailbox. In this example, we are using Outlook 2013 (in other Outlook versions configuration is similar).

  1. Run Outlook
  2. Press menu File in top left side and select Account Settings.
    account information gmail
  3. In the Account Settings window press New.
  4. In the Add Account dialog box select option Manual setup or additional server types and click Next.
    account add outlook
  5. Select POP and IMAP and click Next.
    account add outlook pop imap
  6. Complete the fields as follows:

User Information

  • Your Name: your name will be displayed in the email recipient
  • Email Address: your Gmail address

Server information

  • Account Type: POP3
  • Incoming mail server: gmail.com
  • Outgoing mail server (SMTP): smtp.gmail.com

Logon Information

  • User Name: your Gmail email address
  • Password:  your Gmail password
  • Remember password: Yes
    account add pop imap settings
  1. Press button More Settings.
  2. In the Internet E-mail Settings window switch to the tab Outgoing Server and tick the checkbox My outgoing server (SMTP) requires authentication and select item Use same settings as my incoming mail server.
    use same settings outlook pop imap
  3. In the same window select the Advanced tab, enter the following information:

Server Port Numbers

  • Incoming server (POP3): select This server requires an encrypted connection (SSL), port number 995.
  • Outgoing server (SMTP): SSL, port 465.

outgoing server outlook

Tick the checkbox: Leave a copy of messages on the server.

  1. Click OK.
  2. Press button Test Account Setting. Wait for the verification email access. If during the checks you will face with error, then check if username and password you entered is correct. Alternatively, open the mail from a different browser or computer, sign out of the mailbox and login again.
  3. Press Finish.
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Now you can send (SMTP protocol) and receive (POP3) mail from your Gmail mailbox in Outlook 2013.

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